Avoid Documentation Headaches With Contractor Software

26 November 2020

The construction industry has for a variety of reasons lagged behind most other major industries when it comes to adopting technology. Many construction companies, particularly smaller ones, currently use digital tools only for bookkeeping and payroll. As more companies consider expanding their use of digital tools, the next most logical application is for worker document management.

In this article, we’ll examine how digital solutions like GoContractor simplify worker document management, freeing up time for more productive work.

Managing Worker Documents With Contractor Software

Digitizing worker documents not only eliminates lost records; it allows contractors, superintendents, project, and safety managers to quickly access all worker information. Using the GoContractor platform, contractors can access any record at any time, from any location. In addition, the platform will flag certification, insurance, and other expiry dates, so everyone stays in compliance.

The platform consolidates information about subcontractors and their workers, and can be organized in a way that allows contractors an overview of all parties involved, for all projects. A template of the various documents needed from each subcontractor allows each to easily upload all their workers’ information; so instead of digging through files, the contractor can view all the documentation and quickly determine what’s missing. 

A big need in construction is the ability to efficiently manage documentation to ensure compliance with OSHA, as well as state and local rules. Digital document management ensures that every worker on the job site has the proper credentials—and that site management professionals can quickly prove every worker has the required safety training and has completed site orientation. This allows all records to be produced for inspectors and eliminates the risk of fines for noncompliance. 

Want to see how GoContractor can save time and money on your next project? Request a demo.

Open Architecture Allows Integration With Other Contractor Software

Another important factor to consider with regard to digitization is integration. As useful as it is to have all documentation in digital format, that information is infinitely more useful if it can connect to other software or applications used for HR, safety, productivity, and job management.

For example, during site orientation,  managers typically gather worker IDs, qualifications, and documentation. That information is also useful for issuing badges and managing access to the work site, and should be able to be integrated into automated security systems as a way to provide site access. Alternatively, GoContractor has a software application for access control, which allows supervisors to check in workers as they arrive, if the site is not controlled with a secure gate access. 

Gathering the information once and storing it on the GoContractor platform eliminates duplicate efforts in paperwork management, and makes it easy to integrate and share data with other systems.

Boosting Productivity With Contractor Software Online Orientations

In addition to managing worker documentation, the GoContractor platform allows contractors and safety managers to upload orientation modules for workers to complete before they arrive on site. Getting orientation out of the way before the worker’s first day on the job saves multiple man hours, increases productivity, and saves money. It also allows the contractor to quickly verify that each worker has completed the required orientation. Online orientations save even more time by relieving managers of the need to conduct multiple orientation sessions as new subcontractors and their workers cycle through the site. That leaves site management professionals with more time for high-value work, such as monitoring progress on the job and ensuring safety. 

Wondering if there’s a better way to handle labor management on your construction projects?

At GoContractor, our goal is to streamline labor management for contractors, saving time and money in the onboarding process. Get in touch and let us show you how we can improve the efficiency of your labor management process and make your next project more profitable.

Sonya Sikra

Sonya is the Brand Strategy Manager at GoContractor. She specializes in communicating how implementing tech in construction can drive productivity and profit.

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